Privacy Policy

Who we are

BerlingsBeard (“we”, “us”, or “our”) respects your privacy and is committed to protecting personal information that you share with us when you visit our website, use our services, or communicate with us.

This Privacy Policy explains what information we collect, how we use it, and the choices you have. It applies to berlingsbeard.com and any related pages, forms, or contact channels that link to this policy (collectively, the “Site”).

Berlings Beard operates from New York City, New York, United States. This Privacy Policy is written with that place of business in mind and reflects our current understanding of relevant U.S. federal and New York State/City requirements. It is for general informational purposes and does not constitute legal advice.

1. Information We Collect

We collect information in three main ways: information you provide directly, information collected automatically, and information we receive from third parties.

1.1 Information you provide directly

When you interact with us, you may provide:

  • Contact details
    • Name
    • Email address
    • Organization or school name
    • Role/title
  • Event and program details
    • Type of event or program (private, education, corporate, other)
    • Group size and age range
    • Preferred dates and times
    • Location or online format
    • Goals, themes, or desired outcomes for the session
    • Accessibility needs, content boundaries, or preferences you choose to share
  • Communication content
    • Messages you send via contact forms, email, or other communication channels
    • Feedback, testimonials, or survey responses you voluntarily provide

We generally expect this information to be provided by adults planning events or programs, not by children directly.

1.2 Information collected automatically

When you use the Site, we may automatically collect:

  • Usage data
    • Pages you visit
    • Time and date of your visit
    • Referring website or link
    • Clicks, scrolls, or other interaction events on the Site
  • Device and technical data
    • IP address
    • Browser type and version
    • Operating system and device type
    • General location based on IP (typically city/region level, not precise GPS)

This information is typically collected via cookies, pixels, and similar tracking technologies. See Section 9 – Cookies and Similar Technologies for more detail.

1.3 Information from third parties

We may receive information about you from:

  • Scheduling tools you use to book calls or sessions with us
  • Payment processors if you make a payment for an event or program
  • Email or marketing tools when you interact with our emails (opens, clicks, etc.)

The information we receive from these services depends on their own settings and policies.

2. How We Use Your Information

We use personal information for the following purposes:

  1. To provide and manage our services
    • Planning, scheduling, and running events or programs in New York City and elsewhere
    • Communicating about details, logistics, and follow-ups
    • Customizing sessions based on your goals and group needs
  2. To respond to inquiries
    • Answering questions you send via forms or email
    • Providing quotes or proposals based on your requests
  3. To improve our Site and services
    • Understanding how visitors use the Site
    • Identifying issues, trends, and areas to improve
    • Testing and developing new features or offerings
  4. To send updates and marketing (where allowed)
    • Sharing announcements about services, events, or resources
    • Sending newsletters or similar communications if you opt in
    • You can opt out of non-essential marketing at any time by following unsubscribe links or contacting us.
  5. To maintain security and comply with law
    • Protecting the Site and our systems against misuse, fraud, or security incidents
    • Responding to legal requests or enforcing our terms where required under U.S., New York State, or New York City law

3. Legal Bases for Processing (EEA/UK visitors)

If you are in the European Economic Area (EEA) or the United Kingdom, we process your personal information based on the following legal grounds:

  • Contractual necessity – When we need your information to provide the services you request (e.g., planning and running an event).
  • Legitimate interests – For example, to improve our services, maintain security, and respond to your inquiries, where these interests are not overridden by your rights.
  • Consent – For certain marketing communications, cookies, or where required by law. You can withdraw consent at any time.
  • Legal obligations – When we must retain or disclose information to comply with applicable laws.

4. How We Share Your Information

We do not sell your personal information.

We may share information in the following limited situations:

  1. Service providers and partners
    We work with third-party providers who help us operate the Site and deliver services, such as:
    • Website hosting and maintenance
    • Scheduling and communication tools
    • Analytics and performance tools
    • Payment processors (if you make payments online)
    These providers are only allowed to use your information as necessary to perform services on our behalf and must handle it appropriately.
  2. Professional advisors
    We may share information with lawyers, accountants, or other professional advisors when needed for business, legal, tax, or compliance reasons in New York or other jurisdictions.
  3. Legal and safety requirements
    We may disclose information if we believe in good faith that it is reasonably necessary to:
    • Comply with applicable law, regulation, legal process, or governmental request (including those from New York City or New York State authorities)
    • Enforce our agreements or policies
    • Protect the rights, property, or safety of our users, participants, or others
  4. Business transfers
    If we are involved in a merger, acquisition, or other reorganization, your information may be transferred as part of that transaction, subject to this Privacy Policy or a similar protection.

5. International Transfers

We are based in New York City, New York, United States, and the information we collect is processed there and in other countries where our service providers may operate.

If you are located outside the United States, this means your information may be transferred to jurisdictions that may not provide the same level of data protection as your home country. Where required by law, we will take appropriate measures to protect personal information in connection with such transfers (for example, using contractual safeguards).

6. Data Retention

We retain personal information only as long as reasonably necessary for the purposes described in this Privacy Policy, including:

  • To provide the services you requested
  • To maintain business records and comply with U.S. and New York legal obligations (for example, tax or accounting requirements)
  • To resolve disputes and enforce our agreements

When information is no longer needed, we will delete it or anonymize it where appropriate.

The specific retention period can vary depending on the type of data and the context of our relationship with you.

7. Children’s Privacy

Our services often involve groups that include children or young people; however, the Site and our inquiry forms are intended to be used by adults (such as parents, guardians, educators, or organizational staff).

  • We do not knowingly collect personal information directly from children under 13 online.
  • If we learn that we have collected personal information from a child under 13 via the Site without verifiable parental consent, we will take steps to delete that information.

If you believe a child has provided personal information to us through the Site, please contact us so we can address it.

8. Your Privacy Rights

Depending on where you live, you may have certain rights regarding your personal information.

8.1 Rights for EEA/UK visitors

If you are in the EEA or UK, you may have the right to:

  • Access personal information we hold about you
  • Request correction of inaccurate or incomplete information
  • Request deletion of your information in certain circumstances
  • Object to or request restriction of our processing in specific situations
  • Withdraw consent where we process data based on your consent
  • Request a copy of your information in a portable format (where applicable)

To exercise these rights, please contact us using the details in Section 12 – Contact Us. We may need to verify your identity before fulfilling certain requests.

8.2 Rights under U.S. state laws (including New York and others)

If you are in a U.S. state with specific privacy laws (for example, California, and any current or future New York State or New York City privacy requirements that may apply to us), you may have additional rights, which can include:

  • The right to know what categories of information we collect and how we use and share it
  • The right to access and request deletion of certain personal information
  • The right to opt out of certain types of data “sales” or “sharing” as defined by law (we do not sell your personal information)
  • The right not to receive discriminating treatment for exercising your privacy rights

The exact rights available can depend on the specific law and whether it applies to our business.

To inquire about your rights under applicable state or local laws, please contact us as described below.

8.3 How to exercise your rights

You can make a request by emailing us with:

  • Your name
  • The nature of your request
  • Enough detail to allow us to respond

We may ask for additional information to verify your identity. We will respond within a timeframe required by applicable law.

9. Cookies and Similar Technologies

We may use cookies, pixels, and similar technologies on the Site to:

  • Help the Site function properly
  • Remember your preferences between visits
  • Analyze traffic and usage so we can improve the Site

9.1 What are cookies?

Cookies are small text files stored on your device when you visit a website. They may be:

  • Session cookies – which expire when you close your browser
  • Persistent cookies – which remain on your device until they expire or are deleted

9.2 Types of cookies we may use

  • Strictly necessary cookies
    Needed for the Site to function (for example, for security or basic navigation).
  • Performance/analytics cookies
    Help us understand how visitors use the Site (for example, which pages are visited and how often). Data is typically aggregated and not used to identify individuals.
  • Functionality cookies
    Remember preferences or choices to provide a more personalized experience.

9.3 Your choices

You can control cookies through:

  • Your browser settings (to block or delete cookies)
  • Cookie banners or consent tools (where provided or required by law)

If you disable certain cookies, some features of the Site may not work as intended.

10. Security

We take reasonable technical and organizational measures to protect the personal information we collect and process, including:

  • Using secure connections (HTTPS) where appropriate
  • Limiting access to personal information to people who need it for business purposes
  • Using security measures provided by reputable service providers (hosting, payments, etc.)

However, no method of transmission over the internet or electronic storage is completely secure. We cannot guarantee absolute security.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, services, legal requirements in New York City/New York State, or other applicable laws.

When we make changes, we will:

  • Update the “Last updated” date at the top of this page
  • Post the revised policy on the Site

In some cases, we may also provide a more prominent notice (for example, by displaying a banner or sending an email) if the changes are significant or if required by law.

Your continued use of the Site or our services after an updated Privacy Policy becomes effective means you acknowledge the changes.

12. Contact Us

If you have questions about this Privacy Policy or how we handle your personal information, or if you would like to exercise your privacy rights, you can contact us at:

Email:
[email protected]

Mailing address:
Berlings Beard
37-30 83rd St, Apt 3B
Queens, NY 11372
United States

Please include enough information in your message to allow us to understand and respond to your request.